Printable kit + spreadsheets · 14 worksheets
Ultimate Wedding Planning Kit
Know the real price of every vendor before you sign, keep the budget and the per-guest cost in view as the guest list moves, and never be surprised by a deposit, a final payment or a fee on the invoice.
- 14 fill-in worksheets, 35 print pages
- 2 filled-in examples and 2 new spreadsheets
- Hidden fees checklist and quote-to-true-cost calculator
- Plus all 19 files from the original kit
- Plus 4 bonus wedding planners (10 files)
Replaces the notes-app budget, the stack of quotes that do not compare, and the invoice that is bigger than the quote.
30-day money-back guarantee. Use it all; if it doesn't help, every dollar back.
This kit pays for itself
Our hidden wedding fees guide lists cake-cutting fees of $1 to $4 per person. At 100 guests that is $100 to $400 on one line. Catch that one fee before you sign, get it waived or plan around it, and this $29 kit has paid for itself.
- The fees nobody quotes: our hidden wedding fees guide lists what venues and caterers add after the base price: service charges of 18% to 25%, cake-cutting at $1 to $4 per person, corkage at $15 to $35 a bottle and overtime at $500 to $2,000 an hour. The Hidden Fees Checklist and the Quote to True Cost Calculator put every one on paper before the deposit, when there is still room to ask.
- The tip you might pay twice: our tipping guide notes that catering staff are often covered by a built-in 18% to 22% service charge. If yours goes to the staff, a separate 15% to 20% gratuity on a $15,000 catering bill would be $2,250 to $3,000 paid twice. The kit has you ask, and write the answer down.
- The quote that only looks cheaper: the same guide shows a $150 per person catering quote growing by about 30% once a 22% service charge and 8% tax are added. The Vendor Comparison sheet compares all-in prices, so the cheaper headline does not win by accident.
Worked example
For example: a caterer quotes $150 a person for 100 guests and adds a $2 a slice cake-cutting fee, which sits inside the $1 to $4 range on our hidden fees guide. That is $200 on one line. Ask before you sign and get it waived, or serve the cake another way, and that single catch covers the $29 kit almost seven times. For example only: fees and what vendors will change vary, and your contract is the number that counts.
Sources on this site: Hidden wedding fees guide · Wedding tipping guide · Vendor payment timeline · Wedding budget calculator
Not a promise of any saving. Fees vary by city, venue and vendor, and whether a vendor will waive one is up to them. Not legal advice: read every contract before you sign.
Look inside
Real pages from the PDF you download, including both filled-in examples. Swipe or scroll.
What's in it
See all 14 worksheet titles
- Our Wedding Numbers
- Master Budget & Category Split
- Quote to True Cost Calculator
- Hidden Fees Checklist
- Vendor Comparison & Quote Tracker
- Kit Pays For Itself Tracker
- Payment & Deposit Schedule
- Spending & Receipt Log
- Tips & Final Payment Envelopes
- Guest List & RSVP Tracker
- Planning Timeline & Task Planner
- Day-Of Timeline & Vendor Arrival Sheet
- DIY Decor & Rentals Budget Planner
- Cost & Fee Reference
Also included
- 2 filled-in examples. Our Wedding Numbers for a sample couple planning a $20,000 wedding for 100 guests, and a $150 per person catering quote worked through to its all-in price, with round illustrative numbers, so you can see a finished page before you start.
- 1 new spreadsheet. Wedding Budget Workbook: Type your budget and guest count once and it splits the budget by category, turns every quote into its all-in price and per-guest cost, dates every payment and flags the ones due soon, totals what is paid and still owed, and tracks what the kit has paid back. Opens in Google Sheets, Excel and Numbers. Tabs: Settings, Budget, Quotes, Payments, Spending, Payback.
- 1 new spreadsheet. Guest List & RSVP Workbook: One row per household: it counts invited, attending, declined and waiting, totals each meal choice for the caterer, and shows what the guest list costs at your per-guest figure. Opens in Google Sheets, Excel and Numbers. Tabs: Settings, Guests, Summary, Day-Of.
- 1 bonus printable. Vendor Meeting Card: Fold it into your wallet: the six questions that uncover hidden fees, and your numbers to hand.
- 1 bonus printable. Final Week Checklist: Seven days out to the morning after, with the money jobs nobody remembers.
- 1 start-here page. The four sheets to fill in the first 30 minutes, which sheet to reach for when, and the free calculators that fill them.
Plus all 19 files from the original kit (8 spreadsheets, 11 PDFs)
- Budget Spreadsheet Pro (original). The original workbook: dashboard, a detailed budget of 90+ line items, a payment tracker and a tips tab.
- Guest List Manager (original). Guest list for up to 200 guests with a summary and table assignments.
- Seating Chart Planner. A 30-table seating chart with planning notes.
- Vendor Contact Organizer. Contacts for 25 vendor categories with contract and payment status, plus an important dates tab.
- Price Comparison Worksheets. Side-by-side tabs for venues, photographers, caterers, florists and DJs or bands.
- Day-of Timeline Template (original). An hour-by-hour day plan with a vendor contact sheet.
- Wedding Music Planner. Ceremony and reception music, with must-play and do-not-play lists.
- Gift & Thank-You Tracker. Every gift, who sent it and whether the thank-you went out.
- Complete Planning Checklist (8 pages). A 12-month checklist from engagement to honeymoon.
- Questions to Ask Vendors (13 pages). Questions for seven vendor categories with room for notes.
- Contract Review Checklists (12 pages). What to check in each vendor contract before you sign. General information, not legal advice.
- Vendor Negotiation Email Templates (13 pages). Emails for asking for quotes, negotiating and declining politely.
- Wedding Week Countdown (11 pages). A day-by-day final week and an emergency kit list.
- Rehearsal Dinner Checklist (5 pages). Budget, guest list, toasts and the night itself.
- Wedding Photo Shot List (5 pages). The shots to give your photographer, from getting ready to the send-off.
- Wedding Speech & Toast Templates (6 pages). Five fill-in toasts, from the best man to the couple's thank-you.
- Thank-You Note Templates (4 pages). Starting points for gifts, cash, help and travel.
- Honeymoon Planning & Packing Checklist (5 pages). A six-month plan, packing lists and a honeymoon budget.
- Bridal Shower & Bachelorette Planner (4 pages). Checklists and a budget for the hosts.
Bonus: 4 wedding planners (10 files)
- Wedding Planner Spreadsheet (blank). Nine working tabs in one workbook: dashboard, setup, budget, payments, guest list with RSVP and meal counts for up to 250 guests, vendors, a 44-task timeline, seating for 20 tables and a day-of schedule.
- Wedding Planner Spreadsheet (filled-in example). The same workbook filled in for a sample wedding, so you can see every tab working before you start.
- Wedding Checklist (20 pages). A countdown from twelve months out to the final week, plus vendor questions, a day-of checklist, an after-the-wedding checklist and a thank-you notes tracker.
- Wedding Checklist, single printable pages (ZIP). The same checklist pages as web pages you can open and reprint one at a time.
- Wedding Planner Binder (26 pages). Twenty worksheets behind six tabs: key details, budget, payment schedule, vendor contacts, three guest lists, seating chart, ceremony and reception planners, timeline, decor, music, menu and a honeymoon planner.
- Wedding Planner Binder, single printable pages (ZIP). The binder pages as web pages you can reprint one at a time.
- Wedding Budget Planner (19 pages). Money priorities, category budgets, three vendor quote comparison pages, a payment schedule, a hidden costs checklist, a cost-per-guest page, a tips tracker and a spending log.
- Wedding Budget Planner, single printable pages (ZIP). The budget planner pages as web pages you can reprint one at a time.
- Wedding Budget Planner Workbook. A compact budget tracker and cost-per-guest workbook that works in Excel, Google Sheets and Numbers.
- How to Open a Spreadsheet in Google Sheets (2 pages). A step-by-step guide to opening the .xlsx files in free Google Sheets, plus Excel, Numbers and phone tips.
Plus the online buyer guide
Three complete wedding setups at three budgets (decor, the emergency bag and the reception table), every item linked with its budget range, plus every product the kit names, kept current on this site. The kit links to it, and each link opens Amazon's current price.
Who it's for
- Couples planning a wedding on a set budget who want every quote compared on its real, all-in price
- Anyone about to sign a venue or catering contract and wondering what is not in the quote
- Couples paying for the wedding themselves, who need the deposits and final payments to land in months they can afford
- Organized planners who want the budget, guest list, payments and day-of plan in one place, on paper or in a spreadsheet
Who made this
Built by Glen Meade and the WeddingBudgetCalc team, the people behind the free budget, guest list, catering and tip calculators and the cost guides on this site, from our published cost research, the hidden fees and tipping guides, and vendors' own published pricing. Researched, not legal or financial advice.
Not legal or financial advice. Cost figures are typical ranges from our own guides, not quotes; your vendors' written quotes are the numbers that count.
30-day money-back guarantee
Use the whole kit. If it doesn't help, fill in the refund form (contact page, Refund request) within 30 days and you get every dollar back. No questions asked. Refund form.
Questions
How do I get it?
Pay on the secure Stripe checkout and you land on your download page: the full PDF, a ZIP of every sheet as its own printable page, the two new spreadsheets, all 19 files from the original kit, and 4 bonus wedding planners (10 files). Bookmark that page to download again later.
Paper or spreadsheet?
Both. The PDF prints on US Letter and every sheet is also its own printable page. The budget workbook and the guest list workbook open in Google Sheets, Excel or Numbers, so you can both edit them from your phones.
Will it tell me what my wedding will cost?
No, and nobody honestly can: prices change by city, season, day of the week and vendor. The kit uses the typical ranges from our guides as a checklist, and turns your own vendors' quotes into their real, all-in prices.
Is this legal advice about contracts?
No. It is a planning and record-keeping kit. The hidden fees checklist and contract checklists help you ask the right questions; read every contract yourself and have a lawyer look at anything you are unsure about.
What if it is not what I expected?
Use the whole kit. If it doesn't help, fill in the refund form within 30 days and you get every dollar back. No questions asked. Refund form.
I bought the older version. What changed?
The kit was rebuilt around the budget: a quote-to-true-cost calculator, a hidden fees checklist, a payment schedule with due dates, a guest list and RSVP tracker, a day-of timeline, two filled-in examples, a start-here page and two new spreadsheets. All 20 original files are still included (19 now, since the two identical budget spreadsheets are one), and your old download page leads to the new one.
Ultimate Wedding Planning Kit
14 worksheets · 35 pages · 2 examples, 2 new spreadsheets, the 19 original kit files, 4 bonus wedding planners and the online buyer guide